Financial Intelligence
& Transparency

We are dedicated to solving financial challenges faced by business owners, property management companies, Condo and Homeowner Association (HOA). Using our experience and technology can reduce the workload of staff members, managers, employees and volunteers of your organization. Improve your financial reporting systems by implementing our modern approach to bookkeeping, easy day-to-day operations processes, and 100% transparency of accounting records.

Our services

Monthly Bookkeeping

Receive transparent and easy to understand financial reports on a monthly basis for all members of your organization. Stay on top of your financial health and financial performance.

Bill Pay

With click-to-pay you can approve ACH or regular checks that we mail to your vendors at no extra fee. We support multiple users, including dual signature and payment tracking.

Online Payments

Set up automatic recurring charges to homeowners via free ACH.
Owners, renters and other customers can also pay online using e-checks, debit and credit cards.

Special Assessment

We manage the bookkeeping aspect of renovation projects with multiple contractors. Give your vendors our P.O. Box Address and we will handle the rest so you and your team can focus on construction.

Safeguard your funds

Invoice payments are sent directly to your bank account. We help you protect your funds from third parties who want to unnecessarily manage and hold your funds.

Annual Tax Return

We help your CPA prepare and file your annual tax return with the IRS. Our job is make sure your financials are always ready and available to comply with regulations.

Documents

See all your documents in one place at any time on any device. All your invoices and documents are stored securely in our system so you can access them when you need to.

Payroll Processing

We handle payroll and salary reconciliations. Using a payment processing company may be expensive. We process your payroll for free and reconcile the salaries at no extra cost.

Your team

HOA Books, LLC opened over six years ago to serve HOA Condo associations and their unique accounting needs. Our commitment to treating our clients’ businesses as our own is unwavering; we actively identify financial challenges and assist in cost-cutting ‌while adopting a prudent approach to tax planning.

We also continue to service HOA Condo associations offering a unique solution that provides an up to date and easy to read financial picture of the HOA budget and financial situation. Too often issues arise in condo associations because owners do not understand or do not have access to the financials on a monthly basis. We eliminate this. In addition, we take important measures to prevent fraud, such as eliminating petty cash, a strict approval process on invoices, and allowing management, the board of directors and owners access to all aspects of the financials. Furthermore, we have a unique software that allows us to calculate interest on special assessments and other fees, making the banking and money management easy and straightforward.

Over time, our proficiency in providing a clear financial picture and meticulous bookkeeping led to an influx of referrals from small and mid-sized businesses seeking to gain clarity and control over their finances. In response to their demands, we started our financial accounting services by referral only, which gradually expanded to encompass comprehensive back-office solutions.
By offering our expertise, transparency, and efficient financial solutions, HOA Books, LLC strives to empower associations and businesses alike, helping them gain control over their finances and ensuring their long-term financial stability.

About Pablo

Pablo Maida, CPA, the founder of HOA Books, LLC, embarked on his accounting career at Centex Homes immediately after graduating from college. While working as an accountant and financial analyst at Centex, he gained firsthand experience in both the business aspects of accounting in homeownership and the perspective of homeowners. This dual exposure enabled him to understand the challenges and intricacies of accounting in the context of homeownership.

Later in his career, Pablo worked as an accountant for a family business with a significant property portfolio. This role provided him with expertise in association accounting and allowed him to witness the frustration experienced by homeowners who lacked a complete understanding of the financials. Additionally, he observed a concerning issue with kickbacks, petty cash, and a lack of financial acumen, resulting in an unhealthy entanglement between property management and financial management. The conflict of interest arose from the property management company being responsible for managing the finances of the association. 

This often led to the property management company turning a blind eye when its own employees failed to adhere to high operating standards of third party funds. Recognizing the need for separation of duties between property management and financial management, Pablo founded HOA Books, LLC.

HOA Books, LLC is now an established HOA accounting firm, helping to bring HOA Associations financial stability and harmony. Clients often refer to Pablo and his team as financial guides, because they educate and empower businesses and HOA Associations. Finances, which can be a sensitive topic due to lack of understanding and transparency, become a tool to grow their business. Instead of dreading a meeting with their accountant, our clients look forward to meeting with us. We know you’ll enjoy meeting with us soon too!

Pablo Maida, CPA, the founder of HOA Books, LLC, embarked on his accounting career at Centex Homes immediately after graduating from college. While working as an accountant and financial analyst at Centex, he gained firsthand experience in both the business aspects of accounting in homeownership and the perspective of homeowners. This dual exposure enabled him to understand the challenges and intricacies of accounting in the context of homeownership.

Later in his career, Pablo worked as an accountant for a family business with a significant property portfolio. This role provided him with expertise in association accounting and allowed him to witness the frustration experienced by homeowners who lacked a complete understanding of the financials. Additionally, he observed a concerning issue with kickbacks, petty cash, and a lack of financial acumen, resulting in an unhealthy entanglement between property management and financial management. The conflict of interest arose from the property management company being responsible for managing the finances of the association. 

This often led to the property management company turning a blind eye when its own employees failed to adhere to high operating standards of third party funds. Recognizing the need for separation of duties between property management and financial management, Pablo founded HOA Books, LLC.

HOA Books, LLC is now an established HOA accounting firm, helping to bring HOA Associations financial stability and harmony. Clients often refer to Pablo and his team as financial guides, because they educate and empower businesses and HOA Associations. Finances, which can be a sensitive topic due to lack of understanding and transparency, become a tool to grow their business. Instead of dreading a meeting with their accountant, our clients look forward to meeting with us. We know you’ll enjoy meeting with us soon too!

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